Volunteer Onboarding Example
All Volunteers
Welcome as a volunteer to BC Marine Trails! We are excited to have you aboard, and look forward to your contributions. Here are a few key references to help you begin your journey with us:
Knack
This is the BCMT repositiory of site information, assessments, and reviews as well as records of First Nations engagement. Some committees use Knack to assist with planning, review of any tasks assigned, deadlines, and committee projects. You can view the users guide here, but we also recommend requesting an orientation session (easily conducted online through Zoom) if one is not offered by the time you are ready to learn.
Zoom
BCMT conducts its committee and group meetings by video conference online using Zoom. Here’s a simple orientation page to help you prepare. The BCMT Zoom address is generated for each meeting. This may change so check with the Chair of your committee or team.
TimeTracker
BCMT volunteers help support grant applications and other functions by tracking their volunteer hours. BCMT has created an app called TimeTracker for this purpose. Be sure to fill it out at least monthly! For a quick reference on how to use TimeTracker, visit this Intranet page.
Google Drive
BCMT uses Google Drive for its main document storage, and recommends Google Documents over Word documents because they can be shared and team members can edit and add comments. Your BCMT email address allows you access; the trick is making sure you’re logged in on your BCMT email address and not a different Google identity. You can change your Google identity by clicking your icon on the top right of the screen. Within the BCMT Google Drive, documents are added to committee folders. Each committee has an agenda folder for quick access to the agenda for upcoming meetings and to past minutes.
Shared calendar
If you are looking for a meeting date, use the shared calendar on the intranet home page. This shared calendar should list all upcoming committee and board meetings, as well as any associated or sub-committee meetings. Generally, committee meetings are set once a month on a regular day agreed to by the majority of committee members.
Helpdesk
If you have any questions about BCMT or about navigating or using any BCMT tool, email HelpDesk@bcmarinetrails.org and BCMT’s Communication Team will respond. This goes to a number of IT and Communication team members and one of the members will answer. If your questions are about troubleshooting a technical issue, email Issues@bcmarinetrails.org to access the IT Team.
ArcGIS mapping
Our public and TDC maps reside on our ArcGIS online website. Our member map is developed on the same account, but must be connected with a desktop/laptop computer.
Following the mission of BC Marine Trails (BCMT), the First Nations Engagement Committee is responsible for engaging with and maintaining relationships with all of the First Nations that have Traditional Territories on the coast. We seek “Concurrence” for all BCMT activities (published sites on the BCMT map, any physical improvements and major organized clean ups or drop-zones) within those Traditional Territories, from every Nation when there is overlapping Traditional Territoires. In the BCMT context, Concurrence refers to permission from a First Nation to carry out one or more specific agreed upon activities, such as displaying a site on our map, including it on an officially designated BC Marine Trail, conducting site assessments and stewardship activities, or undertaking physical infrastructure work within that Nation’s Traditional Territory (from Glossary on the BCMT website).
Our relationships with each Nation are meticulously tracked in the BCMT datebase called Knack, including cross-reference to all the sites in a First Nation’s Traditional Territory, basic information about each Nation, contacts, and an entry for every interaction. A summary of the relationship is also maintained for a quick reference.
FNEC meets monthly at 7 PM on the third Wednesday of each month. A list of members of the committee are kept under our Terms of Reference. The chair of FNEC is Peter Englander (penglander@bcmarintrails.org, 503-752-3575). Our First Nations Liaison staff is Katja Walther (k.walther@bcmarinetrails.org). We are lucky to have funded a paid staff position for a number of years, supported by grants from the Real Estate Foundation of BC and the Rural Economic Diversification Infrastructure Program. Kat, Peter and FNEC work with the other pillars of the organization to ensure that our activities have Concurrence. Below are documents and links that explain how we have come to do this work and our day-to-day practices:
First Nations Engagement Google Drive – Access to the all of the files of the committe. Information specific to First Nations needs to be considered confidential.
Ways of Engagement with First Nations – This is a list of all the different ways BCMT collaborates with First Nations
First Nations Engagement Committee Terms of Reference – Otherwise known as the committee’s charter
Timetracker – PLEASE enter time for any volunteer work as it’s very important to show for grants
First Nation Site Query Boundaries Here is a Step-by-Step instructions to access this tool – this is how to access the First Nations’ polygons in the TDC Planning Layer. Polygons are estimates or include confidential shape files directly from the First Nations. These are not to be shared outside BCMT.
Here is a typical presentation deck.. – Every time we initiate or re-initiate engagement, or there are new contacts, we present a deck like this one
Draft Concurrence Guidelines – To further clarify how and for what we seek Concurrence, we’ve developed these draft guidelines to see how they work in practice. The biggest challenge is when First Nation isn’t responsive – how much time, after we’ve consistently worked on engaging with a First Nation, before publishing a new site on the BCMT map. Per our Standard Operating Proceedure, we will take any site off the map upon request.
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Stewardship
Welcome as a volunteer to BC Marine Trails! We are excited to have you aboard, and look forward to your contributions. Here are a few key references to help you begin your journey with us:
Knack
This is the BCMT repositiory of site information, assessments, and reviews as well as records of First Nations engagement. Some committees use Knack to assist with planning, review of any tasks assigned, deadlines, and committee projects. You can view the users guide here, but we also recommend requesting an orientation session (easily conducted online through Zoom) if one is not offered by the time you are ready to learn.
Zoom
BCMT conducts its committee and group meetings by video conference online using Zoom. Here’s a simple orientation page to help you prepare. The BCMT Zoom address is generated for each meeting. This may change so check with the Chair of your committee or team.
TimeTracker
BCMT volunteers help support grant applications and other functions by tracking their volunteer hours. BCMT has created an app called TimeTracker for this purpose. Be sure to fill it out at least monthly! For a quick reference on how to use TimeTracker, visit this Intranet page.
Google Drive
BCMT uses Google Drive for its main document storage, and recommends Google Documents over Word documents because they can be shared and team members can edit and add comments. Your BCMT email address allows you access; the trick is making sure you’re logged in on your BCMT email address and not a different Google identity. You can change your Google identity by clicking your icon on the top right of the screen. Within the BCMT Google Drive, documents are added to committee folders. Each committee has an agenda folder for quick access to the agenda for upcoming meetings and to past minutes.
Shared calendar
If you are looking for a meeting date, use the shared calendar on the intranet home page. This shared calendar should list all upcoming committee and board meetings, as well as any associated or sub-committee meetings. Generally, committee meetings are set once a month on a regular day agreed to by the majority of committee members.
Helpdesk
If you have any questions about BCMT or about navigating or using any BCMT tool, email HelpDesk@bcmarinetrails.org and BCMT’s Communication Team will respond. This goes to a number of IT and Communication team members and one of the members will answer. If your questions are about troubleshooting a technical issue, email Issues@bcmarinetrails.org to access the IT Team.
ArcGIS mapping
Our public and TDC maps reside on our ArcGIS online website. Our member map is developed on the same account, but must be connected with a desktop/laptop computer.
Following the mission of BC Marine Trails (BCMT), the First Nations Engagement Committee is responsible for engaging with and maintaining relationships with all of the First Nations that have Traditional Territories on the coast. We seek “Concurrence” for all BCMT activities (published sites on the BCMT map, any physical improvements and major organized clean ups or drop-zones) within those Traditional Territories, from every Nation when there is overlapping Traditional Territoires. In the BCMT context, Concurrence refers to permission from a First Nation to carry out one or more specific agreed upon activities, such as displaying a site on our map, including it on an officially designated BC Marine Trail, conducting site assessments and stewardship activities, or undertaking physical infrastructure work within that Nation’s Traditional Territory (from Glossary on the BCMT website).
Our relationships with each Nation are meticulously tracked in the BCMT datebase called Knack, including cross-reference to all the sites in a First Nation’s Traditional Territory, basic information about each Nation, contacts, and an entry for every interaction. A summary of the relationship is also maintained for a quick reference.
FNEC meets monthly at 7 PM on the third Wednesday of each month. A list of members of the committee are kept under our Terms of Reference. The chair of FNEC is Peter Englander (penglander@bcmarintrails.org, 503-752-3575). Our First Nations Liaison staff is Katja Walther (k.walther@bcmarinetrails.org). We are lucky to have funded a paid staff position for a number of years, supported by grants from the Real Estate Foundation of BC and the Rural Economic Diversification Infrastructure Program. Kat, Peter and FNEC work with the other pillars of the organization to ensure that our activities have Concurrence. Below are documents and links that explain how we have come to do this work and our day-to-day practices:
First Nations Engagement Google Drive – Access to the all of the files of the committe. Information specific to First Nations needs to be considered confidential.
Ways of Engagement with First Nations – This is a list of all the different ways BCMT collaborates with First Nations
First Nations Engagement Committee Terms of Reference – Otherwise known as the committee’s charter
Timetracker – PLEASE enter time for any volunteer work as it’s very important to show for grants
First Nation Site Query Boundaries Here is a Step-by-Step instructions to access this tool – this is how to access the First Nations’ polygons in the TDC Planning Layer. Polygons are estimates or include confidential shape files directly from the First Nations. These are not to be shared outside BCMT.
Here is a typical presentation deck.. – Every time we initiate or re-initiate engagement, or there are new contacts, we present a deck like this one
Draft Concurrence Guidelines – To further clarify how and for what we seek Concurrence, we’ve developed these draft guidelines to see how they work in practice. The biggest challenge is when First Nation isn’t responsive – how much time, after we’ve consistently worked on engaging with a First Nation, before publishing a new site on the BCMT map. Per our Standard Operating Proceedure, we will take any site off the map upon request.
Playlist
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First Nations Engagement
Welcome as a volunteer to BC Marine Trails! We are excited to have you aboard, and look forward to your contributions. Here are a few key references to help you begin your journey with us:
Knack
This is the BCMT repositiory of site information, assessments, and reviews as well as records of First Nations engagement. Some committees use Knack to assist with planning, review of any tasks assigned, deadlines, and committee projects. You can view the users guide here, but we also recommend requesting an orientation session (easily conducted online through Zoom) if one is not offered by the time you are ready to learn.
Zoom
BCMT conducts its committee and group meetings by video conference online using Zoom. Here’s a simple orientation page to help you prepare. The BCMT Zoom address is generated for each meeting. This may change so check with the Chair of your committee or team.
TimeTracker
BCMT volunteers help support grant applications and other functions by tracking their volunteer hours. BCMT has created an app called TimeTracker for this purpose. Be sure to fill it out at least monthly! For a quick reference on how to use TimeTracker, visit this Intranet page.
Google Drive
BCMT uses Google Drive for its main document storage, and recommends Google Documents over Word documents because they can be shared and team members can edit and add comments. Your BCMT email address allows you access; the trick is making sure you’re logged in on your BCMT email address and not a different Google identity. You can change your Google identity by clicking your icon on the top right of the screen. Within the BCMT Google Drive, documents are added to committee folders. Each committee has an agenda folder for quick access to the agenda for upcoming meetings and to past minutes.
Shared calendar
If you are looking for a meeting date, use the shared calendar on the intranet home page. This shared calendar should list all upcoming committee and board meetings, as well as any associated or sub-committee meetings. Generally, committee meetings are set once a month on a regular day agreed to by the majority of committee members.
Helpdesk
If you have any questions about BCMT or about navigating or using any BCMT tool, email HelpDesk@bcmarinetrails.org and BCMT’s Communication Team will respond. This goes to a number of IT and Communication team members and one of the members will answer. If your questions are about troubleshooting a technical issue, email Issues@bcmarinetrails.org to access the IT Team.
ArcGIS mapping
Our public and TDC maps reside on our ArcGIS online website. Our member map is developed on the same account, but must be connected with a desktop/laptop computer.
Following the mission of BC Marine Trails (BCMT), the First Nations Engagement Committee is responsible for engaging with and maintaining relationships with all of the First Nations that have Traditional Territories on the coast. We seek “Concurrence” for all BCMT activities (published sites on the BCMT map, any physical improvements and major organized clean ups or drop-zones) within those Traditional Territories, from every Nation when there is overlapping Traditional Territoires. In the BCMT context, Concurrence refers to permission from a First Nation to carry out one or more specific agreed upon activities, such as displaying a site on our map, including it on an officially designated BC Marine Trail, conducting site assessments and stewardship activities, or undertaking physical infrastructure work within that Nation’s Traditional Territory (from Glossary on the BCMT website).
Our relationships with each Nation are meticulously tracked in the BCMT datebase called Knack, including cross-reference to all the sites in a First Nation’s Traditional Territory, basic information about each Nation, contacts, and an entry for every interaction. A summary of the relationship is also maintained for a quick reference.
FNEC meets monthly at 7 PM on the third Wednesday of each month. A list of members of the committee are kept under our Terms of Reference. The chair of FNEC is Peter Englander (penglander@bcmarintrails.org, 503-752-3575). Our First Nations Liaison staff is Katja Walther (k.walther@bcmarinetrails.org). We are lucky to have funded a paid staff position for a number of years, supported by grants from the Real Estate Foundation of BC and the Rural Economic Diversification Infrastructure Program. Kat, Peter and FNEC work with the other pillars of the organization to ensure that our activities have Concurrence. Below are documents and links that explain how we have come to do this work and our day-to-day practices:
First Nations Engagement Google Drive – Access to the all of the files of the committe. Information specific to First Nations needs to be considered confidential.
Ways of Engagement with First Nations – This is a list of all the different ways BCMT collaborates with First Nations
First Nations Engagement Committee Terms of Reference – Otherwise known as the committee’s charter
Timetracker – PLEASE enter time for any volunteer work as it’s very important to show for grants
First Nation Site Query Boundaries Here is a Step-by-Step instructions to access this tool – this is how to access the First Nations’ polygons in the TDC Planning Layer. Polygons are estimates or include confidential shape files directly from the First Nations. These are not to be shared outside BCMT.
Here is a typical presentation deck.. – Every time we initiate or re-initiate engagement, or there are new contacts, we present a deck like this one
Draft Concurrence Guidelines – To further clarify how and for what we seek Concurrence, we’ve developed these draft guidelines to see how they work in practice. The biggest challenge is when First Nation isn’t responsive – how much time, after we’ve consistently worked on engaging with a First Nation, before publishing a new site on the BCMT map. Per our Standard Operating Proceedure, we will take any site off the map upon request.
Playlist
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Trails Development
Welcome as a volunteer to BC Marine Trails! We are excited to have you aboard, and look forward to your contributions. Here are a few key references to help you begin your journey with us:
Knack
This is the BCMT repositiory of site information, assessments, and reviews as well as records of First Nations engagement. Some committees use Knack to assist with planning, review of any tasks assigned, deadlines, and committee projects. You can view the users guide here, but we also recommend requesting an orientation session (easily conducted online through Zoom) if one is not offered by the time you are ready to learn.
Zoom
BCMT conducts its committee and group meetings by video conference online using Zoom. Here’s a simple orientation page to help you prepare. The BCMT Zoom address is generated for each meeting. This may change so check with the Chair of your committee or team.
TimeTracker
BCMT volunteers help support grant applications and other functions by tracking their volunteer hours. BCMT has created an app called TimeTracker for this purpose. Be sure to fill it out at least monthly! For a quick reference on how to use TimeTracker, visit this Intranet page.
Google Drive
BCMT uses Google Drive for its main document storage, and recommends Google Documents over Word documents because they can be shared and team members can edit and add comments. Your BCMT email address allows you access; the trick is making sure you’re logged in on your BCMT email address and not a different Google identity. You can change your Google identity by clicking your icon on the top right of the screen. Within the BCMT Google Drive, documents are added to committee folders. Each committee has an agenda folder for quick access to the agenda for upcoming meetings and to past minutes.
Shared calendar
If you are looking for a meeting date, use the shared calendar on the intranet home page. This shared calendar should list all upcoming committee and board meetings, as well as any associated or sub-committee meetings. Generally, committee meetings are set once a month on a regular day agreed to by the majority of committee members.
Helpdesk
If you have any questions about BCMT or about navigating or using any BCMT tool, email HelpDesk@bcmarinetrails.org and BCMT’s Communication Team will respond. This goes to a number of IT and Communication team members and one of the members will answer. If your questions are about troubleshooting a technical issue, email Issues@bcmarinetrails.org to access the IT Team.
ArcGIS mapping
Our public and TDC maps reside on our ArcGIS online website. Our member map is developed on the same account, but must be connected with a desktop/laptop computer.
Following the mission of BC Marine Trails (BCMT), the First Nations Engagement Committee is responsible for engaging with and maintaining relationships with all of the First Nations that have Traditional Territories on the coast. We seek “Concurrence” for all BCMT activities (published sites on the BCMT map, any physical improvements and major organized clean ups or drop-zones) within those Traditional Territories, from every Nation when there is overlapping Traditional Territoires. In the BCMT context, Concurrence refers to permission from a First Nation to carry out one or more specific agreed upon activities, such as displaying a site on our map, including it on an officially designated BC Marine Trail, conducting site assessments and stewardship activities, or undertaking physical infrastructure work within that Nation’s Traditional Territory (from Glossary on the BCMT website).
Our relationships with each Nation are meticulously tracked in the BCMT datebase called Knack, including cross-reference to all the sites in a First Nation’s Traditional Territory, basic information about each Nation, contacts, and an entry for every interaction. A summary of the relationship is also maintained for a quick reference.
FNEC meets monthly at 7 PM on the third Wednesday of each month. A list of members of the committee are kept under our Terms of Reference. The chair of FNEC is Peter Englander (penglander@bcmarintrails.org, 503-752-3575). Our First Nations Liaison staff is Katja Walther (k.walther@bcmarinetrails.org). We are lucky to have funded a paid staff position for a number of years, supported by grants from the Real Estate Foundation of BC and the Rural Economic Diversification Infrastructure Program. Kat, Peter and FNEC work with the other pillars of the organization to ensure that our activities have Concurrence. Below are documents and links that explain how we have come to do this work and our day-to-day practices:
First Nations Engagement Google Drive – Access to the all of the files of the committe. Information specific to First Nations needs to be considered confidential.
Ways of Engagement with First Nations – This is a list of all the different ways BCMT collaborates with First Nations
First Nations Engagement Committee Terms of Reference – Otherwise known as the committee’s charter
Timetracker – PLEASE enter time for any volunteer work as it’s very important to show for grants
First Nation Site Query Boundaries Here is a Step-by-Step instructions to access this tool – this is how to access the First Nations’ polygons in the TDC Planning Layer. Polygons are estimates or include confidential shape files directly from the First Nations. These are not to be shared outside BCMT.
Here is a typical presentation deck.. – Every time we initiate or re-initiate engagement, or there are new contacts, we present a deck like this one
Draft Concurrence Guidelines – To further clarify how and for what we seek Concurrence, we’ve developed these draft guidelines to see how they work in practice. The biggest challenge is when First Nation isn’t responsive – how much time, after we’ve consistently worked on engaging with a First Nation, before publishing a new site on the BCMT map. Per our Standard Operating Proceedure, we will take any site off the map upon request.
Playlist
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Communications
Welcome as a volunteer to BC Marine Trails! We are excited to have you aboard, and look forward to your contributions. Here are a few key references to help you begin your journey with us:
Knack
This is the BCMT repositiory of site information, assessments, and reviews as well as records of First Nations engagement. Some committees use Knack to assist with planning, review of any tasks assigned, deadlines, and committee projects. You can view the users guide here, but we also recommend requesting an orientation session (easily conducted online through Zoom) if one is not offered by the time you are ready to learn.
Zoom
BCMT conducts its committee and group meetings by video conference online using Zoom. Here’s a simple orientation page to help you prepare. The BCMT Zoom address is generated for each meeting. This may change so check with the Chair of your committee or team.
TimeTracker
BCMT volunteers help support grant applications and other functions by tracking their volunteer hours. BCMT has created an app called TimeTracker for this purpose. Be sure to fill it out at least monthly! For a quick reference on how to use TimeTracker, visit this Intranet page.
Google Drive
BCMT uses Google Drive for its main document storage, and recommends Google Documents over Word documents because they can be shared and team members can edit and add comments. Your BCMT email address allows you access; the trick is making sure you’re logged in on your BCMT email address and not a different Google identity. You can change your Google identity by clicking your icon on the top right of the screen. Within the BCMT Google Drive, documents are added to committee folders. Each committee has an agenda folder for quick access to the agenda for upcoming meetings and to past minutes.
Shared calendar
If you are looking for a meeting date, use the shared calendar on the intranet home page. This shared calendar should list all upcoming committee and board meetings, as well as any associated or sub-committee meetings. Generally, committee meetings are set once a month on a regular day agreed to by the majority of committee members.
Helpdesk
If you have any questions about BCMT or about navigating or using any BCMT tool, email HelpDesk@bcmarinetrails.org and BCMT’s Communication Team will respond. This goes to a number of IT and Communication team members and one of the members will answer. If your questions are about troubleshooting a technical issue, email Issues@bcmarinetrails.org to access the IT Team.
ArcGIS mapping
Our public and TDC maps reside on our ArcGIS online website. Our member map is developed on the same account, but must be connected with a desktop/laptop computer.
Following the mission of BC Marine Trails (BCMT), the First Nations Engagement Committee is responsible for engaging with and maintaining relationships with all of the First Nations that have Traditional Territories on the coast. We seek “Concurrence” for all BCMT activities (published sites on the BCMT map, any physical improvements and major organized clean ups or drop-zones) within those Traditional Territories, from every Nation when there is overlapping Traditional Territoires. In the BCMT context, Concurrence refers to permission from a First Nation to carry out one or more specific agreed upon activities, such as displaying a site on our map, including it on an officially designated BC Marine Trail, conducting site assessments and stewardship activities, or undertaking physical infrastructure work within that Nation’s Traditional Territory (from Glossary on the BCMT website).
Our relationships with each Nation are meticulously tracked in the BCMT datebase called Knack, including cross-reference to all the sites in a First Nation’s Traditional Territory, basic information about each Nation, contacts, and an entry for every interaction. A summary of the relationship is also maintained for a quick reference.
FNEC meets monthly at 7 PM on the third Wednesday of each month. A list of members of the committee are kept under our Terms of Reference. The chair of FNEC is Peter Englander (penglander@bcmarintrails.org, 503-752-3575). Our First Nations Liaison staff is Katja Walther (k.walther@bcmarinetrails.org). We are lucky to have funded a paid staff position for a number of years, supported by grants from the Real Estate Foundation of BC and the Rural Economic Diversification Infrastructure Program. Kat, Peter and FNEC work with the other pillars of the organization to ensure that our activities have Concurrence. Below are documents and links that explain how we have come to do this work and our day-to-day practices:
First Nations Engagement Google Drive – Access to the all of the files of the committe. Information specific to First Nations needs to be considered confidential.
Ways of Engagement with First Nations – This is a list of all the different ways BCMT collaborates with First Nations
First Nations Engagement Committee Terms of Reference – Otherwise known as the committee’s charter
Timetracker – PLEASE enter time for any volunteer work as it’s very important to show for grants
First Nation Site Query Boundaries Here is a Step-by-Step instructions to access this tool – this is how to access the First Nations’ polygons in the TDC Planning Layer. Polygons are estimates or include confidential shape files directly from the First Nations. These are not to be shared outside BCMT.
Here is a typical presentation deck.. – Every time we initiate or re-initiate engagement, or there are new contacts, we present a deck like this one
Draft Concurrence Guidelines – To further clarify how and for what we seek Concurrence, we’ve developed these draft guidelines to see how they work in practice. The biggest challenge is when First Nation isn’t responsive – how much time, after we’ve consistently worked on engaging with a First Nation, before publishing a new site on the BCMT map. Per our Standard Operating Proceedure, we will take any site off the map upon request.
Playlist
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IT
Welcome as a volunteer to BC Marine Trails! We are excited to have you aboard, and look forward to your contributions. Here are a few key references to help you begin your journey with us:
Knack
This is the BCMT repositiory of site information, assessments, and reviews as well as records of First Nations engagement. Some committees use Knack to assist with planning, review of any tasks assigned, deadlines, and committee projects. You can view the users guide here, but we also recommend requesting an orientation session (easily conducted online through Zoom) if one is not offered by the time you are ready to learn.
Zoom
BCMT conducts its committee and group meetings by video conference online using Zoom. Here’s a simple orientation page to help you prepare. The BCMT Zoom address is generated for each meeting. This may change so check with the Chair of your committee or team.
TimeTracker
BCMT volunteers help support grant applications and other functions by tracking their volunteer hours. BCMT has created an app called TimeTracker for this purpose. Be sure to fill it out at least monthly! For a quick reference on how to use TimeTracker, visit this Intranet page.
Google Drive
BCMT uses Google Drive for its main document storage, and recommends Google Documents over Word documents because they can be shared and team members can edit and add comments. Your BCMT email address allows you access; the trick is making sure you’re logged in on your BCMT email address and not a different Google identity. You can change your Google identity by clicking your icon on the top right of the screen. Within the BCMT Google Drive, documents are added to committee folders. Each committee has an agenda folder for quick access to the agenda for upcoming meetings and to past minutes.
Shared calendar
If you are looking for a meeting date, use the shared calendar on the intranet home page. This shared calendar should list all upcoming committee and board meetings, as well as any associated or sub-committee meetings. Generally, committee meetings are set once a month on a regular day agreed to by the majority of committee members.
Helpdesk
If you have any questions about BCMT or about navigating or using any BCMT tool, email HelpDesk@bcmarinetrails.org and BCMT’s Communication Team will respond. This goes to a number of IT and Communication team members and one of the members will answer. If your questions are about troubleshooting a technical issue, email Issues@bcmarinetrails.org to access the IT Team.
ArcGIS mapping
Our public and TDC maps reside on our ArcGIS online website. Our member map is developed on the same account, but must be connected with a desktop/laptop computer.
Following the mission of BC Marine Trails (BCMT), the First Nations Engagement Committee is responsible for engaging with and maintaining relationships with all of the First Nations that have Traditional Territories on the coast. We seek “Concurrence” for all BCMT activities (published sites on the BCMT map, any physical improvements and major organized clean ups or drop-zones) within those Traditional Territories, from every Nation when there is overlapping Traditional Territoires. In the BCMT context, Concurrence refers to permission from a First Nation to carry out one or more specific agreed upon activities, such as displaying a site on our map, including it on an officially designated BC Marine Trail, conducting site assessments and stewardship activities, or undertaking physical infrastructure work within that Nation’s Traditional Territory (from Glossary on the BCMT website).
Our relationships with each Nation are meticulously tracked in the BCMT datebase called Knack, including cross-reference to all the sites in a First Nation’s Traditional Territory, basic information about each Nation, contacts, and an entry for every interaction. A summary of the relationship is also maintained for a quick reference.
FNEC meets monthly at 7 PM on the third Wednesday of each month. A list of members of the committee are kept under our Terms of Reference. The chair of FNEC is Peter Englander (penglander@bcmarintrails.org, 503-752-3575). Our First Nations Liaison staff is Katja Walther (k.walther@bcmarinetrails.org). We are lucky to have funded a paid staff position for a number of years, supported by grants from the Real Estate Foundation of BC and the Rural Economic Diversification Infrastructure Program. Kat, Peter and FNEC work with the other pillars of the organization to ensure that our activities have Concurrence. Below are documents and links that explain how we have come to do this work and our day-to-day practices:
First Nations Engagement Google Drive – Access to the all of the files of the committe. Information specific to First Nations needs to be considered confidential.
Ways of Engagement with First Nations – This is a list of all the different ways BCMT collaborates with First Nations
First Nations Engagement Committee Terms of Reference – Otherwise known as the committee’s charter
Timetracker – PLEASE enter time for any volunteer work as it’s very important to show for grants
First Nation Site Query Boundaries Here is a Step-by-Step instructions to access this tool – this is how to access the First Nations’ polygons in the TDC Planning Layer. Polygons are estimates or include confidential shape files directly from the First Nations. These are not to be shared outside BCMT.
Here is a typical presentation deck.. – Every time we initiate or re-initiate engagement, or there are new contacts, we present a deck like this one
Draft Concurrence Guidelines – To further clarify how and for what we seek Concurrence, we’ve developed these draft guidelines to see how they work in practice. The biggest challenge is when First Nation isn’t responsive – how much time, after we’ve consistently worked on engaging with a First Nation, before publishing a new site on the BCMT map. Per our Standard Operating Proceedure, we will take any site off the map upon request.
Playlist
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Welcome as a volunteer to BC Marine Trails! We are excited to have you aboard, and look forward to your contributions. Here are a few key references to help you begin your journey with us:
Knack
This is the BCMT repositiory of site information, assessments, and reviews as well as records of First Nations engagement. Some committees use Knack to assist with planning, review of any tasks assigned, deadlines, and committee projects. You can view the users guide here, but we also recommend requesting an orientation session (easily conducted online through Zoom) if one is not offered by the time you are ready to learn.
Zoom
BCMT conducts its committee and group meetings by video conference online using Zoom. Here’s a simple orientation page to help you prepare. The BCMT Zoom address is generated for each meeting. This may change so check with the Chair of your committee or team.
TimeTracker
BCMT volunteers help support grant applications and other functions by tracking their volunteer hours. BCMT has created an app called TimeTracker for this purpose. Be sure to fill it out at least monthly! For a quick reference on how to use TimeTracker, visit this Intranet page.
Google Drive
BCMT uses Google Drive for its main document storage, and recommends Google Documents over Word documents because they can be shared and team members can edit and add comments. Your BCMT email address allows you access; the trick is making sure you’re logged in on your BCMT email address and not a different Google identity. You can change your Google identity by clicking your icon on the top right of the screen. Within the BCMT Google Drive, documents are added to committee folders. Each committee has an agenda folder for quick access to the agenda for upcoming meetings and to past minutes.
Shared calendar
If you are looking for a meeting date, use the shared calendar on the intranet home page. This shared calendar should list all upcoming committee and board meetings, as well as any associated or sub-committee meetings. Generally, committee meetings are set once a month on a regular day agreed to by the majority of committee members.
Helpdesk
If you have any questions about BCMT or about navigating or using any BCMT tool, email HelpDesk@bcmarinetrails.org and BCMT’s Communication Team will respond. This goes to a number of IT and Communication team members and one of the members will answer. If your questions are about troubleshooting a technical issue, email Issues@bcmarinetrails.org to access the IT Team.
ArcGIS mapping
Our public and TDC maps reside on our ArcGIS online website. Our member map is developed on the same account, but must be connected with a desktop/laptop computer.
Following the mission of BC Marine Trails (BCMT), the First Nations Engagement Committee is responsible for engaging with and maintaining relationships with all of the First Nations that have Traditional Territories on the coast. We seek “Concurrence” for all BCMT activities (published sites on the BCMT map, any physical improvements and major organized clean ups or drop-zones) within those Traditional Territories, from every Nation when there is overlapping Traditional Territoires. In the BCMT context, Concurrence refers to permission from a First Nation to carry out one or more specific agreed upon activities, such as displaying a site on our map, including it on an officially designated BC Marine Trail, conducting site assessments and stewardship activities, or undertaking physical infrastructure work within that Nation’s Traditional Territory (from Glossary on the BCMT website).
Our relationships with each Nation are meticulously tracked in the BCMT datebase called Knack, including cross-reference to all the sites in a First Nation’s Traditional Territory, basic information about each Nation, contacts, and an entry for every interaction. A summary of the relationship is also maintained for a quick reference.
FNEC meets monthly at 7 PM on the third Wednesday of each month. A list of members of the committee are kept under our Terms of Reference. The chair of FNEC is Peter Englander (penglander@bcmarintrails.org, 503-752-3575). Our First Nations Liaison staff is Katja Walther (k.walther@bcmarinetrails.org). We are lucky to have funded a paid staff position for a number of years, supported by grants from the Real Estate Foundation of BC and the Rural Economic Diversification Infrastructure Program. Kat, Peter and FNEC work with the other pillars of the organization to ensure that our activities have Concurrence. Below are documents and links that explain how we have come to do this work and our day-to-day practices:
First Nations Engagement Google Drive – Access to the all of the files of the committe. Information specific to First Nations needs to be considered confidential.
Ways of Engagement with First Nations – This is a list of all the different ways BCMT collaborates with First Nations
First Nations Engagement Committee Terms of Reference – Otherwise known as the committee’s charter
Timetracker – PLEASE enter time for any volunteer work as it’s very important to show for grants
First Nation Site Query Boundaries Here is a Step-by-Step instructions to access this tool – this is how to access the First Nations’ polygons in the TDC Planning Layer. Polygons are estimates or include confidential shape files directly from the First Nations. These are not to be shared outside BCMT.
Here is a typical presentation deck.. – Every time we initiate or re-initiate engagement, or there are new contacts, we present a deck like this one
Draft Concurrence Guidelines – To further clarify how and for what we seek Concurrence, we’ve developed these draft guidelines to see how they work in practice. The biggest challenge is when First Nation isn’t responsive – how much time, after we’ve consistently worked on engaging with a First Nation, before publishing a new site on the BCMT map. Per our Standard Operating Proceedure, we will take any site off the map upon request.
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